According to the authority’s request for proposals (RFP), the software will allow the agency to automate document workflow, records management and access processes by capturing, categorizing, filing and storing records in a shared environment accessible to all departments.
Overall, however, the project will focus on “the professional services of building a storage and retrieval system application and purchase of the software.”
The project will also entail scanning existing records, developing a system for record digitization and ensuring that future filing is compatible with in-house scanning machines.
Additional project requirements include:
- Designing, creating and accessing ERM software
- Integrating the software with existing network infrastructure for seamless accessibility
- Installing the software on multiple devices, including desktops, mobile devices and tablets
- Conducting user acceptance testing
- Providing “go live” support with documentation
