According to the RFP, “The village manages an average of $10 to $15 million in capital expenditures per year.” As a result, the bid document’s main objective is to find a cost-effective, easy-to-use and time-saving software management solution.
In terms of software specifics, the solution must be a cloud-based system accessible from any device with an Internet connection and offer the following features:
- RFI tracking and logging: The system should allow users to create, track and manage RFIs and attach files, such as drawings, specifications and photos
- Drawing revision tracking: The system should allow users to track revisions to project drawings, compare different versions of drawings and highlight changes
- Drawing file management: The system should provide a central repository for storing and managing project drawings, and allow users to access and download drawings from anywhere
- Submittal tracking: The system should let users track the status of project submittals and attach files to them, such as shop drawings, product data sheets and test reports
- Meeting logging and scheduling: The system should allow users to log and schedule project meetings and create agendas and meeting minutes
More detailed information about EN2402, including all submission requirements and requests, can be found online. A non-mandatory pre-bid conference will be held at 3 p.m. on April 24. The deadline for responses is 3 p.m. on May 1.
