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21st Century Project goes live with MyCalPAYS for the State Controller’s Office

The 21st Century Project, an effort within the State Controller’s office to replace legacy payroll systems with a single system for all state employees, went live with a new payroll system this month, with 1,300 employees expected to get paychecks from the new system at the end of the month, according to project leaders.

The new MyCal PAYS system is the first pilot run and required conversion of 98,000 records, Garin Casaleggio, deputy communications director for the State Controller’s Office, said in an email. Nearly all of the records converted, with just 14 needing manual entry.

Currently, the State Controller’s Office works with about 17 legacy systems to produce state employee payroll, project director John Hiber said during a legislative hearing in August. The systems are "highly customized," according to Hiber, who stated that the state processes payment for 294,000 employees with more than 50 types of payroll deductions.

In March, the project had successfully built the new system and was working on loading data into the system and verifying it, Casaleggio said at the time. Problems with conversion reported last summer were fixed in a follow up test of the system this spring, he said.

The project will now work toward another pilot of 15,000 employees from seven other HR processing departments, Casaleggio said.