Any solution, according to the request for proposals, should integrate seamlessly with geographic information systems (GIS). The RFP says many city facilities, such as streetlights, sewer systems, and storm drains, are represented in a GIS layer. But that data is outdated and cannot accommodate the city’s maintenance management needs.
The city is seeking a “centralized, digital system to replace current manual processes” and thereby streamline maintenance operations. The solution should “integrate with the existing GIS data to provide up-to-date information on city infrastructure such as streets, stormwater systems, and public facilities.” In addition to enhancing asset management, the solution should also improve preventive and predictive maintenance, facilitate data-driven decision-making, integrate with existing systems and ensure compliance and accountability, support growth and scalability, and improve the user experience.
In addition, the RFP seeks a solution that would “provide comprehensive reporting and analytics tools to generate detailed reports on maintenance activities, asset conditions, and operational performance.”
In addition to these and other system requirements and features, the scope of work spelled out in the RFP includes implementation and integration; project management and deliverables; and evaluation and acceptance.
Proposals will be evaluated based on the following criteria:
- Technical merit (40 percent)
- Experience and qualifications (25 percent)
- Proposed approach and methodology (20 percent)
- Cost (15 percent)
Vendors who make the short list may be asked to provide a presentation of their proposal, and unsuccessful bidders may ask for a debriefing.
The RFP, which was issued Aug. 30, allows vendors to submit questions until Sept. 19. Proposals are due by 3 p.m. Sept. 26. Proposals must be submitted electronically via the Public Purchase website (registration is required here); by email to Assistant Public Works Director Alyssa Stutz; or in hard copy by mail to the City of Oroville, Attn: Alyssa Stutz, assistant director of Public Works, 1735 Montgomery St., Oroville, CA 95965.
