In a request for qualifications (RFQ) released June 21, the California Department of Corrections and Rehabilitation (CDCR) indicates it intends to contract for program management (PM) services to assist it in “managing the Planning, Design, Construction, Expansion, Renovation, Maintenance, and Operations of State Prison facilities to meet its infrastructure, health care treatment, inmate housing, and program needs.” Among the takeaways:
- The PM will be a “key professional and technical consultant” for CDCR in its Management of Design and Construction programs, according to the RFQ. These include “related projects with either a common funding source or function as they relate to CDCR’s infrastructure, health care, inmate housing, or re-entry.” The role generally is providing professional and technical services to “support and implement program controls, systems and activities necessary for consistent and efficient planning, design, and construction of projects.” The PM will also offer technical support and guidance on capital outlay processes and addressing regulatory agencies, and provide PM services in support of project delivery. Services, more specifically, include program planning and management system, controls and reporting, which includes developing project design concepts, prototypes, budget parameters and delivery strategies; doing budget package reports; analyzing program, industry and market trends; and analyzing legislation. There’s also project management and delivery, which includes monitoring the design process, doing design reviews, doing code and regulation analysis and doing design peer reviews.
- Responses must include the consultant’s overall approach to providing the program and services described within an estimated annual budget of $5 million to $7 million; the consultant’s proposed implementation strategy; a diagram of the consultant’s organization with staff positions, titles and responsibilities; work and percentage of total program/project services to be performed; and subconsultants to be used. Respondents must also describe their company’s approach to implementing a transition plan with CDCR’s current PM consultant, with transition estimated to happen in two to three months of notice to proceed, as well as how the transition will be done and when respondents will assume “critical program and PM functions and systems.” Respondents must also provide information on comparable work during the last five years including design and construction budgets and actual costs; original and actual design and completion dates; and responsibilities.
- A mandatory pre-proposal conference is set for 1 p.m. July 12. Interested companies must turn in a statement of qualifications by 3 p.m. Aug. 7. CDCR intends to reach a three- to five-year agreement for PM services starting in March or April 2024. The PM consultant must deliver services on “projects and programs authorized by the Legislature” during the 2024-2025 Fiscal Year and “subsequent fiscal years through the term of the agreement.”
