In a request for proposal (RFP) released Friday, the California Department of Cannabis Control (DCC) wants to hear from IT companies capable of delivering “one-time services for the Resources Scheduler (RS) effect that will configure and implement” its Employee RS software across a significant portion of the enterprise. (The department was created July 12, 2021, via Assembly Bill 141 — and recently named longtime state IT leader Sean O’Connor as its next chief information officer.) Among the takeaways:
- The DCC software, according to the RFP, will be used “for resources management and scheduling” for workstations and/or desktops and conference rooms in four DCC buildings in Eureka, Sacramento, Rancho Cordova and North Hollywood. These comprise 370 workstations and 26 conference rooms. The objective of what DCC is calling the Resource Scheduler services project is providing “RS subject matter expertise and project management” and standing up a solution that can let end users and administrators “schedule, track and control meeting rooms, workstations/desks, and other resources.” The solution must also be able to manage the department’s “bookable resources” via “business rules and employee permissions.”
- The vendor chosen will be responsible for providing and overseeing the implementation of the RS platform for “optimum operation.” Deliverables include hosting a pre-deployment planning meeting, provisioning the new database and testing initial logins, installing and testing modules, and assisting DCC in setting up “all configurable system rules” in RS via a workshop. The contractor selected will also be expected to provide RS admin and user training in areas including system and security group configuration and service ordering, and assisting DCC on testing and facilitating during the go-live and adoption audit.
- Mandatory company qualifications include at least two years’ “demonstrated technical experience and expertise working with and offering comprehensive digital office space hoteling reservation system services.” This includes “security solutions, project management, subject matter expertise and planning activities.” At least one “state-level agency” must currently be receiving “digital office space hoteling reservation system services from this supplier”; and the RS should be able to automatically update user data from an active directory system. Desirable qualifications include having an approach and plan to oversee and provide RS implementation; and having security protocols and protections in place for the supplier’s network, application, database and “cloud-based multi-tier system security.”
- The contract’s precise value is not stated. Its term will be two years starting Aug. 8 or “upon issuance of Purchase Order, whichever is later.” Questions are due by 3 p.m. Wednesday. Responses are due by 2 p.m. July 29 and will likely be evaluated Aug. 1. A notice of intent to award is expected Aug. 3.
