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Time Saved With Document Process Automation

Refining the California COVID Reporting System (CCRS)


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CDPH is the largest agency in California, responsible for the public health and safety of 39M Californians. After a year of a single vendor managing the COVID reporting database, CDPH decided it needed to replace both the solution itself and the vendor hosting COVID data reports. Using traditional methods this procurement would have taken 18 months. Using City Innovate's platform for Document Process Automation (DPA) it took only 5 months.
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City Innovate’s enterprise documentation automation platform is purpose-built for large government agencies tasked with building complex documents and evaluating submissions provided through an online portal. Build, manage, collaborate, and evaluate complex documents and submissions in less time.

Providing a single repository of fully compliant and smart templates, City Innovate bridges together document-centered processes and automation across the entire procurement, contracting, grants, and budgeting lifecycles.

Unique to City Innovate is the way it turns data hidden inside your documents into structured data suitable for injection into the other systems your agency relies upon for ERP and financial planning and analysis.

Accelerate time-to-result by as much as 50-70% (sometimes more!) without compromising compliance, insight, and oversight, with City Innovate’s revolutionary Document Process Automation™ platform.

TIME SAVED WITH DOCUMENT PROCESS AUTOMATION™


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EDD - EMPLOYEE DEVELOPMENT DEPARTMENT
16 MARKET RESEARCH PROJECTS
(VENDOR DAY)
Part of the EDDNext - an ambitious initiative to remake how the Economic Development Department (EDD) interacts with people seeking unemployment and other forms of assistance - this project involved fielding 16 simultaneous market research projects. Using DPA cut the time required by 50% by streamlining production of the necessary problem statements and enabling vendors to submit their responses through an online portal.

Traditional Time: 16 months. With DPA: 8 months

EDD SHARED CLIENT PORTAL

The EDDNext project needed a comprehensive Statement of Work developed for the solicitation for a shared client portal. The idea here is to enable people to go to one portal to apply for multiple services including: unemployment, disability, paid family leave, and to check on benefit overpayments.

Traditional Time: 1 month With DPA: 2 weeks

CALIFORNIA DEPARTMENT OF TECHNOLOGY
ONLINE PORTAL TO MANAGE AND EVALUATE FUNDING REQUESTS - TECHNOLOGY MODERNIZATION FUND (TMF)
The California Dept. of Technology (CDT) is tasked with managing this $5M fund as part of a total effort to streamline the technology acquisition process. CDT receives and reviews multiple submissions from CA departments asking for funding for their modernization initiatives. TMF needed a portal to receive submissions, evaluate criteria for funding, and manage department submissions
Traditional Time: 6 months With DPA: 2 weeks

MIDDLE MILE BROADBAND INITIATIVE (MMBI)
MANAGING END-TO-END TRANSACTION FLOW
MMBI is tasked with building out broadband throughout California. With $4B in funding, MMBI decided to use City Innovate's platform for Document Process Automation to manage the flow of transactions. Previously, all transactions were handled using a combination of Microsoft Word and Excel ... manual processes that were wholly inefficient.

Traditional Time: 2 months With DPA: 3 weeks

CALRECYCLE
DEVELOPING A PRE-QUALIFIED BIDDER POOL
CalRecycle needed to acquire services for debris hauling and tree cutting after wildfire event. Traditionally, the vendor outreach process was handled manually which led to duplication of effort and other ineffiencies.

Traditional Time: 3 months With DPA: 2 weeks

ODI: DATA AND INNOVATION FUND
MANAGING APPLICATIONS FOR FUNDING
The Office of Data and Innovation uses data, human-centered design and technology to create services that are easier for everyone to use. Part of its work involves receiving, approving, and providing funding to department requests for innovation. Initially, ODI was going to use an entirely manual process to handle these funding requests. Instead, they automated the entire process using Document Process Automation to solicit departments to participate in the program and process the requests.

Traditional Time: 4 months With DPA: 3 weeks
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Authorium combines compliance, productivity, and collaboration functionality in one end-to-end platform to consolidate siloed legacy applications in government. We unlock data hidden within documents to power data-driven decision-making and support other critical operational systems. Designed for government agencies with complex processes, such as procurement, budgeting, and grant management, our platform ensures regulatory compliance, facilitates collaboration and visibility, and increases agency efficiency – freeing up staff for higher-value work. Authorium’s deep institutional knowledge and real-world government experience are unparalleled by other companies.