Time Saved With Document Process Automation
Refining the California COVID Reporting System (CCRS)
Providing a single repository of fully compliant and smart templates, City Innovate bridges together document-centered processes and automation across the entire procurement, contracting, grants, and budgeting lifecycles.
Unique to City Innovate is the way it turns data hidden inside your documents into structured data suitable for injection into the other systems your agency relies upon for ERP and financial planning and analysis.
Accelerate time-to-result by as much as 50-70% (sometimes more!) without compromising compliance, insight, and oversight, with City Innovate’s revolutionary Document Process Automation™ platform.
TIME SAVED WITH DOCUMENT PROCESS AUTOMATION™
EDD - EMPLOYEE DEVELOPMENT DEPARTMENT
16 MARKET RESEARCH PROJECTS
Part of the EDDNext - an ambitious initiative to remake how the Economic Development Department (EDD) interacts with people seeking unemployment and other forms of assistance - this project involved fielding 16 simultaneous market research projects. Using DPA cut the time required by 50% by streamlining production of the necessary problem statements and enabling vendors to submit their responses through an online portal.
Traditional Time: 16 months. With DPA: 8 months
EDD SHARED CLIENT PORTAL
The EDDNext project needed a comprehensive Statement of Work developed for the solicitation for a shared client portal. The idea here is to enable people to go to one portal to apply for multiple services including: unemployment, disability, paid family leave, and to check on benefit overpayments.
Traditional Time: 1 month With DPA: 2 weeks
CALIFORNIA DEPARTMENT OF TECHNOLOGY
ONLINE PORTAL TO MANAGE AND EVALUATE FUNDING REQUESTS - TECHNOLOGY MODERNIZATION FUND (TMF)
The California Dept. of Technology (CDT) is tasked with managing this $5M fund as part of a total effort to streamline the technology acquisition process. CDT receives and reviews multiple submissions from CA departments asking for funding for their modernization initiatives. TMF needed a portal to receive submissions, evaluate criteria for funding, and manage department submissions
Traditional Time: 6 months With DPA: 2 weeks
MIDDLE MILE BROADBAND INITIATIVE (MMBI)
MANAGING END-TO-END TRANSACTION FLOW
MMBI is tasked with building out broadband throughout California. With $4B in funding, MMBI decided to use City Innovate's platform for Document Process Automation to manage the flow of transactions. Previously, all transactions were handled using a combination of Microsoft Word and Excel ... manual processes that were wholly inefficient.
Traditional Time: 2 months With DPA: 3 weeks
DEVELOPING A PRE-QUALIFIED BIDDER POOL
CalRecycle needed to acquire services for debris hauling and tree cutting after wildfire event. Traditionally, the vendor outreach process was handled manually which led to duplication of effort and other ineffiencies.
Traditional Time: 3 months With DPA: 2 weeks
ODI: DATA AND INNOVATION FUND
MANAGING APPLICATIONS FOR FUNDING
The Office of Data and Innovation uses data, human-centered design and technology to create services that are easier for everyone to use. Part of its work involves receiving, approving, and providing funding to department requests for innovation. Initially, ODI was going to use an entirely manual process to handle these funding requests. Instead, they automated the entire process using Document Process Automation to solicit departments to participate in the program and process the requests.
Traditional Time: 4 months With DPA: 3 weeks