The Texas Facilities Commission needs a solution to manage and track work orders, assets, preventive maintenance tasks, labor and materials costs, subcontractor costs, chargeable items, inventory and assist with billing. The TFC is seeking responses to the questions in the following table.
Assumptions | Questions |
| WOS can create work orders from external tenants, internal users, and be modified by admins. | How are tasks and work orders created, scheduled, managed and closed? (Web-based, manual entry, corrections, etc.) What user interfaces are available? |
| WOS can generate automatic tasks for preventive maintenance and required replacements based on user input. | What user groups and roles are available for security and access? |
| WOS has different levels of users and user groups with various functions and tools available. | What notifications to user groups are available when a work order is created? |
| WOS should send automatic updates to user groups and requestors. | How are labor, parts and other costs documented? |
| WOS is tracking costs associated with each work order. | What billing capabilities does WOS provide? |
| Billing system or module is part of a work order system. | What billing capabilities does WOS provide? |
| WOS can track assets, inventory and equipment. | What tools and functions are available for tracking parts and consumables inventory, asset and equipment? |
| WOS can store or link to documents or systems such as manuals, schematics, drawings, etc. | What tools are available to assist end users processing or fulfilling work orders? |
| WOS has tools and forms that ensure correct data is entered or captured and can generate canned, custom and ad hoc reports. | What are the audit tracking, data validations, and data mining capabilities? |
| Data contained in the WOS can be populated from other systems and exported from WOS to other agency systems. | What are the interface options to export/import data from and to the WOS? What systems are currently integrated with the WOS? |
| n/a | How is transition, implementation, and training handled? |
| n/a | What are the required user and software licenses needed for an implementation? |
The contact person is Rico Gamino. Deadline for proposals is 3 p.m. Sept. 6.
The commission’s TXSmartBuy agency number is 303; the TFC uses the e-procurement system Bonfire to receive and evaluate bids.
