Texas Comptroller to Replace Statewide Financial System

The Texas Comptroller of Public Accounts (CPA) has issued a request for offers (RFO) for a statewide financial system solution, as well as implementation and data conversion services — “two of the most important systems within the state of Texas.”

CPA is looking to replace its Uniform Statewide Accounting System (USAS) and Texas Identification Number System (TINS) with a software-as-a-service option requiring minimum customization.

According to the RFO, USAS and TINS are among the state’s most important systems and are used by all state agencies and higher education institutions to process all payments to vendors, employees and taxpayers.

USAS currently supports approximately 4,000 active users and processes 42.7 million transactions a year, while TINS supports approximately 5,000 active users and processes 28.5 million annual transactions.

Basic system requirements listed in the RFO include the ability to determine the appropriate fields for entered values based on CPA-defined configurable business rules, sufficient lead time for upgrade implementation and testing, edit/value maintenance at a statewide and individual agency level, processing electronic batch files submitted by multiple entities, document importing and exporting in their original file formats and the ability to process real-time adds, updates and deletions.

The solution must be capable of running automated processes according to a centrally controlled calendar or scheduling function, including but not limited to nightly batch processes, profile creation for new fiscal years, general ledger close and fiscal year-end close processes.

Transaction processing, budget/fund/cash controls, TINS maintenance, financial reporting, non-production environments, reporting trails, external system interfaces, debtor hold maintenance, security, warrant hold management and financial reporting are critical processes and modules listed in the solicitation.

More detailed information about RFO No. 304-24-0595PC, including all submission requirements and requests, can be found online. The first round of questions regarding this solicitation are due at 2 p.m. June 7. The deadline for offers is 2 p.m. Aug. 26. Philip Chaimongkol is the point of contact for this RFO.