Williamson County Seeks Digital Evidence Management Demonstrations

Williamson County is evaluating the future of its digital evidence management system (DEMS) and has issued a request for information (RFI) seeking vendor demonstrations to guide the development of a future procurement.

The county’s existing DEMS is a custom-built platform that supports digital evidence handling by the District Attorney’s Office and County Attorney’s Office. The current DEMS manages about 350 terabytes of digital evidence and processes about 9,000 cases per year.

The county supports more than 49 law enforcement agencies and 650 defense attorneys. With rising demands on storage and workflow automation, the county is considering whether to enhance the current system or replace it with a commercial solution.

In addition to core prosecutorial workflows, the county is also looking for integrations with systems such as Evidence.com and its public safety records and judicial systems.

The county will hold a series of virtual vendor demonstrations in mid-September. These two-hour sessions are intended to provide insight into market capabilities and will be attended by representatives from multiple departments, including the District Attorney’s Office, County Attorney’s Office, Sheriff’s Office and Technology Services.

Participating vendors will be asked to demonstrate five specific topic areas: a company overview, a portal for law enforcement agencies, a portal for defense attorneys, evidence and case management capabilities for prosecutors and a question-and-answer segment.

Sessions will be scheduled on a first-come, first-served basis. Vendors unable to participate will still be eligible to respond to the formal request for proposals once it is issued in 2026.

More detailed information about RFI No. 25RFI80, including all minimum requirements and requested services, can be found online. The deadline for question submissions is 2 p.m. Sept. 3. Submissions for preferred session times are due by 3 p.m. Sept. 8.