Orange County DA Seeking Cloud-Based Case Management System

The Orange County Office of the District Attorney has put out a request for proposals for a new case management system (CMS) — a commercial-off-the-shelf solution to replace its legacy CMS. The initiative has been in the works since May.

A non-mandatory pre-proposal submission meeting is scheduled for 11 a.m. Wednesday in a virtual meeting (the meeting ID and passcode are available on the RFP project page). Key dates for the RFP are:

• Question-and-answer deadline: 2 p.m. Aug. 21.
• Proposals due: 2 p.m. Sept. 18.
• Interviews (if applicable): Week of Nov. 4.
• Services commence: February

“The current legacy CMS is a JAVA application deployed on MS-SQL, with additional applications developed and/or leveraged to extend functionality and support additional core business functions not fully supported by the CMS (e.g., Discovery Records Management, Records Management System, Bates Stamp, Evidence.com., etc.),” the RFP says. “Replacement of the current system and the implementation of a modern CMS is required to simplify the application portfolio and streamline business operations within a single solution, to the extent possible and appropriate.”

Proposals will be scored using five criteria:

• Solution offering and requirements: 40 percent of total score
• Implementation services: 26.7 percent
• Experience, qualifications and adherence to model contract: 13.3 percent
• Corporate sustainability: 6.7 percent
• Cost: 13.3 percent

Vendors planning to respond to the RFP must provide a company profile and references and address requirements including compliance; software, licensing and hosting agreements; and cloud and software-as-a-service cloud specifications.

The RFP is posted on the county’s procurement portal, and responses are posted there as well. Vendors are encouraged to register and subscribe in advance of the release of RFPs.