CalHR Selects SimpliGov Platform to Digitize Its Electronic Document Approval Process

The California Department of Human Resources (CalHR) has selected SimpliGov to digitize its Electronic Document Approval (e-DOC) process. As part of this initiative, SimpliGov’s integrated Workflow Automation, Forms Automation, and SimpliSign offering will help CalHR convert its manual process for obtaining approvals and signatures on documents that impact the department’s legal-, personnel-, and benefits-related activities.

For years, CalHR would manually pass physical documents with cover sheets to employees who needed to sign off on them. This already inefficient system was further complicated by the pandemic, which forced employees to email these documents between parties with no effective mechanism for tracking who had reviewed them or enforcing concrete timelines. 

With SimpliGov, CalHR will be able to centralize access to all documents in the e-DOC queue, where employees can see every edit and approval obtained for each one. Executives who have not signed off on a document will automatically be prompted to review it in advance of its upcoming deadline.

Customizing Automated Forms, Workflows, and Signatures to CalHR’s Business

The SimpliGov platform will enable CalHR to configure the e-DOC process using intuitive drag-and-drop functionality and automate the workflow behind it in a way that fits seamlessly into the department’s operation. SimpliGov’s no-code, cloud-based solution meets stringent government regulatory compliance requirements, works with legacy systems, and can significantly reduce time to market. 

“As a platform designed to address public sector needs, SimpliGov allows our team to create custom workflows that help develop a departmental culture that embraces Lean methodology,” said Haydn Woodward, Business Process Improvement Office Project Manager, CalHR. “The speed by which we can develop and implement processes in SimpliGov, along with the variety of uses the platform has to automate historically paper processes, made SimpliGov not only an ideal product, but also the most efficient use of CalHR resources.”

CalHR has begun digitizing the e-DOC review and approval process. Click here for more information about SimpliGov’s “e-DOC”/“red folder” use case.

About SimpliGov

SimpliGov delivers cloud-based workflow automation, electronic forms, and integrated electronic signatures built specifically for government. Its no-code solutions enable public agencies to automate both employee- and citizen-facing processes and workflows in very quick time without the need for lengthy and costly replacements of legacy infrastructure. Headquartered in Sacramento, Calif., SimpliGov has implemented thousands of workflows in several states and counties. For more information, please visit www.simpligov.com.