In a request for quotes (RFQ) released Nov. 21, the California Department of Motor Vehicles (DMV) seeks responses from contractors capable of supplying it with an Oracle software update, and license and support renewal, for purchase. Among the takeaways:
- The DMV, which is in the midst of a large-scale IT modernization with its Digital eXperience Platform (DxP) project, is a longstanding Oracle user. However, submitting a quote, the department indicates in the RFQ, does not obligate it to fund a proposed contract. Cost is central to the RFQ. Once the accuracy of cost worksheets has been verified, the bidder with the lowest cost may be awarded the purchase order, per the RFQ, which states: “The award will be based on the lowest cost of responsive bids.”
- Oracle products specifically mentioned in the Cost Data Sheet, to be completed by respondents, include its Change Management Pack; Oracle Database Enterprise Edition; Real Application Clusters; the Configuration Management Pack; the Oracle Diagnostics Pack; Oracle Partitioning; the Oracle Tuning Pack; the Configuration Management Pack; Enterprise Integration Gateways; the E-Business Suite; the Internet Application Server; and the Internet Developer Suite.
- Among the requirements, respondents must specify work to be completed by primary contractor versus work to be done by any subcontractors. Respondents must also detail how subcontractors meet “Commercially Useful Function criteria” including how they’re responsible for a distinct element of the contract’s work; carry out obligations by doing, managing or supervising the work needed; do work that is normal for their business, services or functions; and is not further subcontracting a portion of the work “that is greater than expected to be subcontracted by normal industry practices.”
- The precise value of the RFQ is not stated. Companies that are corporations, limited liability companies, limited liability partnerships or limited partnerships must be registered with the California Secretary of State to be awarded a contract. Companies that are “doing business as” under a different name than that registered with the Secretary of State must include a valid Fictitious Business Name Statement with their response. The term of any agreement reached as a result of the RFQ will run through Nov. 30, 2024. Questions on the RFQ are due by 5 p.m. Tuesday; responses will come Wednesday. Quotes are due by 10 a.m. Dec. 11. The issue of an intent to award is expected Dec. 12; a contract award and start date are expected Dec. 20.
